Mail Preparation & Addressing Specifications

Trumbull Printing uses Mail Manager 2010 software to CASS certify, sort and maximize postal savings for our clients. The following are a few simple guidelines to ensure the smooth download and preparation of a mail list.

Source File Transmission:

Send the source file to your customer service representative via email, disk, or upload to our ftp site.

Source File Types:

We accept customer mailing list files or we offer specialized procurement for residential or business lists. We support a variety of file types. The most commonly used file types are:

Delimited (usually with a comma)
MS Excel File
Dbase file

Source File Records:

All records in the source file MUST have the same number of fields to insure correct record importation. For example: If any record has a company name, then the file must contain a company field, even if the company field is left blank for other records. Refer to record #1 in table below.

Each field must contain proper information to insure each record is encoded for proper delivery. For example: An address entered into the company field would leave the address field blank. Refer to record #2.

Apartment numbers, suite numbers, etc. should be entered into a separate field. Refer to record #3.

If a PO box is the delivery address then it should be entered into the Address 1 field. The Address 2 field should be left blank. Refer to record #4.

Record #	Name	Company	Address 1	Address 2	City	State	Zip Code
1	Joe Smith		1345 Main St		Anywhere	CT	00650
2	John Doe	23 First Street			Anywhere	CT	00651
3	Mary Edward	Dixie Coins	15 Second St	Apt 8	Anywhere	CT	00652
4	Jane Smith		PO Box 34		Anywhere	CT	00653
5	Bob James	Rule Printing	111 Printer Row		Anywhere	CT	00654
6	Susan Jones	US Business	1348 Main St		Anywhere	CT	00655

Common Address Field Errors:

These are not US Postal delivery addresses and will not be encoded for proper delivery.

Intersections: Rte 111 & Rte 25, Corner of Main & Spring, etc
Building names: Main Library, Wexford Building, etc.
College campus address or box number: Campus Box 14, Science Building, Smith College, Room 118, etc.

The following US Postal Service link can be used to validate addresses: http://zip4.usps.com/zip4/welcome.jsp

Review your mailing list file before submitting to help ensure delivery of your publication.

Please contact your customer service representative if you have any questions.